Scheduling

Scheduling of all classes will be accomplished by the Grade Level Chair (Lead Third Grade Teacher) in coordination with the school’s Educational Facilitator’s Office and the Safety City Staff.

All schools will complete the scheduling request form on the Safety City web page. Due to tight scheduling, please complete scheduling procedures between August 1st and September 30th. Priority will be given on a first come, first served basis.

You will receive a confirmation email within 48 business hours. About one month prior to your visit you will receive an email with all the information and forms attached to make your trip a success. About one week prior to your visit you will receive another email with a checklist and instructions about information that we will need no later than 24-hours business hours prior to your arrival at Safety City. Should it be necessary to cancel your visit, please notify the Safety City staff no later than 8:00 AM on the day of your visit. Due to a very full schedule, every effort will be made to reschedule your visit as soon as possible.

Arrangements should be made to include a minimum of EIGHT, ADULT/PARENT volunteers, to assist the staff, however, there is not a limit to the number that can attend. All parents/volunteers will be assigned to a workstation and will not be allowed to bring other children. Volunteers should wear comfortable clothing and dress according to the weather; closed-toe shoes are encouraged. Please do not leave the property during the program. We count on our volunteers to participate and help run the outside portion.

All busing arrangements should be made through the principal’s office at your school.

The Fire Safety Class is approximately 1 hour and 30 minutes. The Traffic Safety Class is approximately 2 hours and 15 minutes. We will schedule a lunch break between classes for your students. Please make every effort to arrive on time and restroom visits should be made prior to class times.

Limited picnic facilities are available at Safety City, and food should be placed in boxes/coolers so the volunteers can take them to the picnic area when the bus arrives. Please do not let the children hand-carry their lunches off the bus. There is a public park immediately adjacent to Safety City with a playground and picnic tables also.

Before you leave school, divide the class into two groups, one group for fire safety and one for bike/traffic safety. The children in each group will then be divide into three groups. For Example: If your school has 60 students, you would divide them into two groups of 30 students and then subdivide the two groups into 10 students each. Smaller schools will be emailed any special "breakout" instructions the week prior to their arrival. A group leader will be assigned to each group and should be one that will not be afraid to go first or make a mistake. Please annotate their name tag with "group leader" under his/her name. Children who cannot ride a bike should be distributed evenly among all three groups and preferably should be placed last in the group (smaller schools can accomplish this once at Safety City when joined with other schools).

NOTE: We are standardizing our colored name tags to Green, Yellow, and Red to assist us in the movement of students to and from the parking area and between classes.  Please attach the tags to the outer clothing of the child prior to your arrival at Safety City. Your volunteers should also have name tags.

We take pride in the fact that we have never turned a student away from our program. We accept any student, including all challenged students. Please help us to ensure that the visit of challenged children is just as much fun as everyone else's. Please make us aware of any children with special needs or disabilities such as broken arm, hearing impairment, inability to speak English, A.D.D., etc... 

Please provide an aide to move wheelchair students around Safety City. Include wheelchair students and other special needs students as the last child in the groups.