The City Secretary is historically the oldest public servant role in local government. The position existed before Biblical times as "Keeper of the Archives". Before the communication tool of writing, the Town Clerk was known as the "Remembrancer" because their memory served as the official public record. In present days, we remain the "Keeper of the Archives" as our office documents, maintains, and preserves the history of Abilene's City Government.
The office of the City Secretary maintains its responsibilities to the citizens of Abilene directly and indirectly through service to the Mayor and City Council. In the area of Records Management, as outlined by State law and by City Charter, our primary duties are recording Council actions and preserving, maintaining, and providing access to public information.
- Providing information maintained in our office as authorized by the City Charter and State Law (Public Information Act)
- Assisting with meeting agenda notices in compliance with the Texas Open Meetings Act
- Assuring proper filing of elected and appointed official Statements of Officer and Oaths as required by Secretary of State's Statutory Documents Section
- Educate our younger citizens (and potential Council members) by providing City Hall tours and briefings for various classes & organizations
- Administrating and coordinating all City elections as contracted with the Taylor County Elections Administrator*
- Central Appraisal District; Abilene ISD; Wylie ISD; West Central Texas Municipal Water District; AEP; TXU; West Central Texas Council of Governments; Texas Municipal League; Secretary of State (Notary Public Section, Statutory Documents, Elections Division); News Media (KTXS, KTAB, KRBC, Abilene Reporter-News); Better Business Bureau; Chamber of Commerce; and the Abilene Convention & Visitors Bureau
Historically considered an information source, the City Secretary's office strives to provide information requested, or refers the request to the appropriate source. The City Secretary's office maintains City Council Agendas, Minutes, Ordinances, Resolutions, Code, and Charter.
- City Council meetings are held in the City Council Chambers, 2nd floor, Abilene City Hall, 555 Walnut on the second Thursday at 8:30 a.m., and fourth Thursday at 4:30 p.m., except in October, November, and December, when they are held on the first Thursday at 8:30 a.m. and third Thursday at 4:30 p.m..
- Campaign Finance Reports
- Public Information Request
- Boards & Commissions
- Conflict of Interest Filings
- West Texas Digital Archives*
- Abilene Code of Ordinances
- City Resolutions
- City Ordinances
- Council Agendas & Minutes
- Board Agendas & Minutes
*You are leaving the City of Abilene pages. The City is not responsible for any content on linked websites. Visitors to externally linked sites are advised to use caution when using external sites.
Applying for the Permit
Applicants applying for an alcoholic Beverage License/Permit in the City of Abilene are required to have the attached checklist completed prior to certification of the Texas Alcoholic Beverage Commission Pre- Qualification Application by the City Secretary.
The Planning & Zoning Department requires a site plan confirming separation requirements pursuant to Sec. 188.8.131.52 Subsections 32, 33, & 34 of the Land Development Code and a notarized affidavit from the Planning Services Department within the City of Abilene.
Contact (325) 676-6237 for all inquiries.
Applicants are to complete all identifying information (i.e., Trade Name, Address, etc.) prior to obtaining the required City signatures.
The following City offices must sign the Checklist:
- Planning & Zoning Department
555 Walnut, 1st Floor **24-Hour Waiting Period**
- City Secretary's Office
555 Walnut, 2nd Floor
NOTE: SHOULD THE LIQUOR STORE BECOME AN ADULT ENTERTAINMENT ENTERPRISE FOLLOWING APPROVAL OF THIS APPLICATION, REAPPLICATION MUST BE MADE TO ENSURE COMPLIANCE.
An appointment can be made with the Planning Services Department and with the City Secretary for certification of the application. To receive information on City fees please contact the City Secretary’s Office or the Planning Services Department.
Those persons who make 50% or less of the Median Family Income as defined by the City of Abilene Office of Neighborhood Services are eligible to pay the reduced “LM1” rate as provided in the Street Maintenance Fee Schedule. The city manager, or his or her designee, shall administer this application process, and such applications shall be on file with the city secretary. More information...